This month
18
ZipReceipts
For bookkeepers
Stop chasing bookkeeping clients for receipts
Give every client a dedicated receipt address. They forward receipts as they buy, and you receive an organized monthly archive—without accessing anyone’s inbox.
No Gmail or Outlook connection. Clients can forward files; business members can also upload.
Receipt inbox
Review, search, and export the receipts your team submits.
Clients
4
4 results
- FExtracted
Figma
noreply@figma.com
Figma Organization invoice · Jul 2026
Jul 22 • 9:42 AM 98 KB - GWExtracted
Google Workspace
payments-noreply@google.com
Your Google Workspace receipt
Jul 18 • 6:01 AM 84 KB - ANeeds review
Apple
no_reply@email.apple.com
Receipt from Apple · iCloud+ storage
Jul 14 • 3:22 PM 56 KB - FExtracted
FedEx
trackingupdates@fedex.com
Shipping invoice · client proofs
Jul 11 • 11:48 AM 134 KB
You probably deal with this
“The receipt is somewhere in my email” is not a receipt-collection process.
Text-message photo
A blurry phone shot lands in your texts at 9 p.m. No vendor name in the filename, no context for which job it belongs to.
Buried in a thread
The receipt is somewhere in a forty-message email chain—if the attachment made it at all.
Drive folder chaos
Photos drop into a shared Drive or Dropbox folder with no naming convention. Sorting becomes your unpaid night job.
“I sent it” — attachment missing
The client swears they forwarded it. The email has no attachment. Round two starts.
Reminders ignored
Your polite follow-up sits unread until the week before close, when everything arrives at once.
Month-end scramble
Five clients, five inboxes or folders, one deadline. You rebuild the same chase ritual every month.
How bookkeepers collect receipts with ZipReceipts
Forward → Organize → Download. One dedicated address per client business—no inbox OAuth.
- 1
Forward (or upload)
Create a business workspace for each client and assign a dedicated receipt email. Clients forward purchase emails as they buy; invite business members who need to upload PDFs or photos from the dashboard.
Example: northfork@in.zipreceipts.com for North Fork Plumbing
- 2
Organize
ZipReceipts stores and normalizes the files for that client’s business. Receipts stay separated by workspace—not mixed across your bookkeeping practice.
Switch between client businesses you belong to from one login
- 3
Download monthly ZIP
When you need the pack for close or the accountant handoff, download an organized monthly archive for that client.
On-demand ZIP (plus CSV summaries when extraction data exists)
What you tell the client
Paste this into your welcome email. Clients do not install an app or create an account to start forwarding.
“Forward every business receipt to yourbusiness@in.zipreceipts.com. You do not need an app, login or new accounting system.”
Replace yourbusiness@… with that client’s alias.
Before the chase, after the address
Same clients. Different intake path—email forward into a private receipt inbox, monthly ZIP out.
Before
- Texts, threads, and Drive dumps across five clients
- You re-sort blurry photos at month-end
- “I sent it” with no attachment
- No clean handoff pack when the CPA asks
After
- One dedicated alias per client business
- Clients forward as they buy—no new accounting system
- You switch businesses and download the monthly archive
- Inbox stays private; only deliberate sends arrive
One practice, many client inboxes
Each client is a separate business with its own alias. Receipt counts, last submission, and thin prior months are shown here as demo UI only—so you can picture the multi-client view before signup.
Receipt inbox
Review, search, and export the receipts your team submits.
This month
18
Receipts for the selected client
Clients
4
Separate ZipReceipts businesses
Extracted
3
Ready for bookkeeping review
In inbox
5
Parker Design Studio
5 results
| Status | ||||
|---|---|---|---|---|
S Squarespace no-reply@squarespace.com | Your Squarespace subscription receipt | Jul 3 • 8:15 AM | 72 KB | Queued |
F Figma noreply@figma.com | Figma Organization invoice · Jul 2026 | Jul 22 • 9:42 AM | 98 KB | Extracted |
GW Google Workspace payments-noreply@google.com | Your Google Workspace receipt | Jul 18 • 6:01 AM | 84 KB | Extracted |
A Apple no_reply@email.apple.com | Receipt from Apple · iCloud+ storage | Jul 14 • 3:22 PM | 56 KB | Needs review |
F FedEx trackingupdates@fedex.com | Shipping invoice · client proofs | Jul 11 • 11:48 AM | 134 KB | Extracted |
Your inbox stays private
ZipReceipts never reads client inboxes. Clients send what they choose to a private receipt address you control.
-
No Gmail or Outlook connection
Nothing connects to anyone’s mailbox. There is no inbox OAuth for you or your clients.
-
Only what clients send
We only receive receipts deliberately forwarded or CC’d to that client’s address, plus dashboard uploads from business members.
-
One address per client business
Model each client as a separate business with its own alias so files never cross streams.
-
Aliases you control
Rotate or disable a receipt alias when a client relationship ends or you need a clean break.
Read the full Privacy Policy.
Fair comparison for client receipt collection
Shared inboxes, Google Drive, Dropbox file requests, and text threads were not built as receipt portals. Full platforms like Dext or Hubdoc add deep accounting automation—ZipReceipts is the simpler intake and monthly archive layer that works alongside your existing stack.
| Capability | Personal inbox | Shared Drive | Full receipt platform | ZipReceipts |
|---|---|---|---|---|
| Dedicated receipt destination | No | No | Often | Yes |
| Requires inbox OAuth | N/A | No | Often | No |
| Forward by email | Manual | Usually no | Varies | Yes |
| Monthly ZIP export | Manual | Manual | Varies | Yes |
| Full accounting automation | No | No | Yes | No |
| Works without client app install | Yes | Varies | Varies | Yes |
| Separate destination per client | Manual | Manual | Often | Yes |
Client Receipt Collection Kit
Ready-to-use prompts for onboarding clients to a dedicated receipt address—welcome email, monthly reminder, submission checklist, onboarding outline, and year-end document request.
- Welcome email template — introduce the dedicated receipt address
- Monthly reminder template — polite nudge before close
- Receipt submission checklist — what to forward, what to upload
- Client onboarding PDF outline — one-pager for your kickoff packet
- Year-end document request checklist — receipts plus related purchase docs
Frequently asked
Do clients need a ZipReceipts account?
No. They only need to forward or send receipts to the dedicated address you give them. Uploads from the dashboard are available for people who are members of that business.
Can I use one login for many clients?
Yes. Create a separate business (and receipt address) per client, then switch between businesses you belong to.
Does ZipReceipts read my clients’ inboxes?
No. Nothing connects to Gmail or Outlook. Only forwarded or uploaded files are received.
Is this a Dext/Hubdoc replacement?
No. ZipReceipts is a focused intake and monthly archive layer that works alongside your existing tools—not a full accounting-document automation platform.
Can I download by month?
Yes. Download an organized monthly ZIP when you need it for close or handoff.
What file types work?
Clients can forward common receipt emails, or you can upload PDF, JPEG, PNG, and HTML from the dashboard. Files are normalized for storage and monthly export.
Is ZipReceipts accounting or tax software?
No. It is a private receipt inbox plus monthly ZIP export. Use the archives with QuickBooks, Xero, or your existing workflow—direct sync is not required (and not claimed here).
How do QuickBooks or Xero fit in?
Download the monthly ZIP (and CSV summaries when extraction data exists) and bring those files into the tools you already use. ZipReceipts does not replace your ledger.
Give every client a receipt address this week
Set up the first client workspace, share the forward-to address, and stop rebuilding the month-end chase.