This month
6
ZipReceipts
For Etsy sellers & makers
Keep supply and business receipts separate from order emails
Forward receipts for materials, packaging, equipment and subscriptions to one dedicated business address.
No Gmail or Outlook access. Only receipts you deliberately forward or upload—order mail stays in your shop inbox.
Receipt inbox
Review, search, and export the receipts your team submits.
Extracted
4
4 results
- UExtracted
Uline
orders@uline.com
Order confirmation · kraft mailers & tissue
Jul 18 • 10:22 AM 156 KB - MFExtracted
Mood Fabrics
orders@moodfabrics.com
Your cotton canvas bolt order
Jul 14 • 2:08 PM 201 KB - SNeeds review
Staples
noreply@staples.com
Receipt · thermal label printer
Jul 9 • 4:31 PM 118 KB - AExtracted
Amazon
auto-confirm@amazon.com
Your Amazon.com order of Photo backdrop
Jul 5 • 7:45 AM 94 KB
You probably deal with this
Seller inboxes already contain orders, customer messages, shipping updates, and announcements. Purchase evidence needs a separate destination.
Order notifications drown purchase receipts
Sold notifications, buyer messages, and shipping updates bury the packaging and materials receipts you need later.
Packaging receipts live in shopping accounts
Mailers and tissue were bought on Amazon or a packaging site. The confirmation sits in a personal shopping folder.
Holiday inventory creates receipt chaos
Sep–Nov bulk buys for Q4 stock arrive as a flood of PDFs mixed with peak order volume.
Booth fees and craft tools get lost
Market booth invoices and one-off tool purchases vanish between craft-fair emails and personal threads.
Marketplace software charges are hard to find
Listing helpers and ad invoices hide until tax season—when you cannot remember which card paid which tool.
Personal and shop purchases share one inbox
The same mailbox holds family mail, customer chatter, and supply receipts. Sorting that for bookkeeping is a weekend job.
How Etsy sellers organize receipts with ZipReceipts
Forward → Organize → Download. One private address for shop purchases—order emails stay where they are.
- 1
Forward (or upload)
When a supply or packaging receipt arrives, forward it to your ZipReceipts shop address—or upload a PDF or photo from the dashboard.
Example: kraft mailers receipt → shop@in.zipreceipts.com
- 2
Organize
ZipReceipts stores and normalizes the file for your business. Receipts are renamed and available in month-scoped downloads while order mail stays in your normal inbox.
kraft-mailers-tissue-2026-07-18.pdf in your July archive
- 3
Download monthly ZIP
When you or your bookkeeper need the pack for books or tax prep, download an organized archive for the months you choose.
Example: 2026 Q4 Shop Receipts.zip
Order mail stays. Purchase receipts leave.
Seller inboxes already contain orders, customer messages, shipping updates, and announcements. Purchase evidence needs a separate destination—so supply receipts are not buried under sold notifications when you need them for books or tax prep.
Shop / order inbox
Stays where it is
- Sold · new order notifications
- Buyer messages & shipping updates
- Marketplace announcements
shop@in.zipreceipts.com
Private receipt destination
- Materials & packaging receipts
- Equipment, tools & software
- Booth fees & photo props
What Etsy sellers often buy
Recognizable maker purchase types—not automatic tax or COGS categories. ZipReceipts stores and organizes the files so you can review them later in your own bookkeeping process.
Raw materials
Fabric, clay, wood, findings, beads, yarn, blanks
Packaging
Mailers, boxes, tissue, stickers, thank-you cards
Shipping labels
Thermal labels, printer rolls, postage top-ups
Printer supplies
Ink, toner, packing-slip paper
Photography props
Backdrops, stands, lighting, styling pieces
Craft tools
Cutters, presses, sewing machine parts, hand tools
Marketplace software
Listing helpers, inventory apps, SEO tools
Advertising
Etsy Ads invoices and off-platform boosts
Booth fees
Craft fairs, markets, pop-up space rentals
Equipment
Label printers, cameras, heat presses, shelving
Product cost vs business expense stays with you
Whether a fabric bolt is inventory cost of goods or a packaging run is a shipping supply expense is a bookkeeping decision—not something ZipReceipts claims to decide. We retain receipts for later review and categorization in the tools you already use.
No automatic COGS tagging. No tax deductibility engine. Just organized source documents when you need them.
A maker year of receipt volume
Holiday inventory and December shipping change how many purchase docs arrive. The workflow stays the same: forward to the shop address, then download when records are due.
Jan–Aug
Normal volume
Forward materials, packaging, and tool receipts as they arrive so the archive stays current without a scramble.
Sep–Nov
Holiday inventory buildup
Bulk fabric, blanks, and packaging orders spike. Keep forwarding into the shop address while order email floods your personal inbox.
Dec
Shipping and packaging
Label rolls, mailers, and last-minute supply runs pile up. Those purchase docs belong with the shop archive—not next to shipping notifications.
Jan
Prepare records
Download the monthly ZIPs you need for bookkeeping or tax prep. ZipReceipts organizes the files; categorization stays with you or your bookkeeper.
Renamed, ready for monthly download
Forward a packaging or fabric receipt. It is renamed and can be included in that month’s download—so you are not hunting order threads when January bookkeeping starts.
Receipt inbox
Review, search, and export the receipts your team submits.
This month
6
Receipts in the current archive
Extracted
4
Ready for bookkeeping review
Needs review
1
Queued for a quick look
In inbox
6
Demo business archive
6 results
| Status | ||||
|---|---|---|---|---|
HM Holiday Market vendors@holidaymarket.example | Booth fee receipt · December market | Jun 22 • 1:16 PM | 82 KB | Queued |
S Staples noreply@staples.com | Receipt · thermal label printer | Jul 9 • 4:31 PM | 118 KB | Needs review |
A Amazon auto-confirm@amazon.com | Your Amazon.com order of Photo backdrop | Jul 5 • 7:45 AM | 94 KB | Extracted |
U Uline orders@uline.com | Order confirmation · kraft mailers & tissue | Jul 18 • 10:22 AM | 156 KB | Extracted |
MF Mood Fabrics orders@moodfabrics.com | Your cotton canvas bolt order | Jul 14 • 2:08 PM | 201 KB | Extracted |
E eRank billing@erank.com | Subscription receipt · Listing helper | Jul 1 • 9:00 AM | 68 KB | Extracted |
Example vendors on this page—packaging supplier, fabric wholesale, thermal label printer, product-photo backdrop—are fictional illustrations of common maker purchases.
Your inbox stays private
ZipReceipts never reads your Etsy or personal inbox. We only receive what you deliberately forward, CC, or upload—no Gmail access, no Outlook access, no order scraping.
-
No Gmail access
We never ask to connect to Gmail. Your order and customer mail stays yours.
-
No Outlook access
Nothing connects to Outlook or any other mail provider. There is no inbox OAuth.
-
Only deliberate sends
We only receive receipts you forward, CC, or upload. Order notifications are never pulled in.
-
Aliases you control
Rotate or disable your shop receipt alias when you want a clean break.
Read the full Privacy Policy.
Fair comparison for maker receipt organization
Personal email, Drive dumps, and full accounting receipt platforms were not built as a simple destination for shop supply receipts. ZipReceipts is the private inbox plus monthly ZIP layer—not another system that imports your Etsy orders.
| Capability | Personal inbox | Shared Drive | Full receipt platform | ZipReceipts |
|---|---|---|---|---|
| Dedicated receipt destination | No | No | Often | Yes |
| Requires inbox OAuth | N/A | No | Often | No |
| Forward by email | Manual | Usually no | Varies | Yes |
| Monthly ZIP export | Manual | Manual | Varies | Yes |
| Full accounting automation | No | No | Yes | No |
| Keeps purchase docs out of order inbox | No | Manual | Varies | Yes |
| Imports marketplace order / sales records | N/A | No | Often | No |
Etsy Seller Expense Checklist
A practical list of maker purchase types worth forwarding—materials, packaging, equipment, marketing, marketplace tools, shipping, events, and professional services. ZipReceipts stores the files; it does not categorize COGS or prepare taxes.
- Materials — fabric, clay, wood, findings, blanks
- Packaging & shipping — mailers, labels, postage top-ups
- Equipment & tools — printers, presses, craft tools
- Photography & marketing — backdrops, ads, boosts
- Marketplace software — listing helpers, inventory apps
- Events & booth fees — fairs, markets, pop-ups
- Professional services — bookkeeping, legal, photography
- Tax disclaimer — deductibility and COGS are individual; this is not tax advice
Frequently asked
Will this import my Etsy orders?
No. ZipReceipts is for business purchase receipts—not order or sales records. Order notifications stay in your normal inbox.
Can I keep supply receipts out of my order inbox?
Yes. Forward purchase receipts to your ZipReceipts address and leave order mail where it is. We never connect to your mailbox to pull anything automatically.
Do you categorize COGS automatically?
No. We store and organize the files so you can categorize in your own bookkeeping process. Product cost vs business expense decisions stay with you or your accountant.
Does this replace my shop accounting spreadsheet?
No. It feeds cleaner source documents into whatever system you already use—spreadsheet, QuickBooks, Xero, or a bookkeeper.
What file types work?
Forward common receipt emails, or upload PDF, JPEG, PNG, and HTML. Files are normalized for storage and monthly export.
Can I download by month?
Yes. Download an organized monthly ZIP (and CSV summaries when extraction data exists) whenever you need the pack for books or tax prep.
How do QuickBooks or Xero fit in?
Download the ZIP and bring those files into the tools you already use. ZipReceipts does not claim direct sync—and does not replace your ledger.
Will ZipReceipts connect to Gmail or Outlook?
No. We never ask for inbox access—not Gmail, not Outlook, not any mail provider.
Give your shop a receipt address this week
Forward the next packaging or materials receipt to a private destination—and leave order chaos where it belongs.